Versions Compared

Version Old Version 6 New Version 7
Changes made by

Jennifer Murray (Unlicensed)

goldvukn

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Admins will need to checkout keys to buildings on campus for access to Telcomm rooms. There are card swipe keys and physical keys. 

Link to Google Docs page with our key list: 

https://drive.google.com/file/d/15WZ5_iPmakFtnnNfM7A3PgsA5ooNR6wo/view?usp=sharing


Card Swipe Keys:

TEL MATH and HAAS swipe cards are in the file cabinet > binder.

Please have admin fill out the sheet in the binder and then also log it on the IOC log.


Physical Building Keys:

These are located in the keybox (currently not hanging on the wall).

The are in the box in alphabetical order. There is a sheet in the keybox with a list of the keys we do and don't have currently. If we do not have a key, we need to get the MATH key and take the admin to MATH B22 and get the correct key. In MATH b22 they have a checkout system for their keys there on the desk at the entrance to B22. Use that but also log the key transaction in the IOC log. Make sure to get the borrowed key back to B22 asap. (We might also be sending them an email if we need to use their keys - stay tuned for that info) 


COVID-19 Procedures

As essential staff, and until such time as campus is closed, IOC-administered key checkout for qualified individuals will continue, with some procedural modification. COVID-19 pandemic precautions and procedures for key checkout are outlined below.

The interior door to the NOC/IOC must remained closed and locked at all times. Only IOC staff and Tier 2 networking personnel with normal workstations in this room are permitted to enter. Entry to all other individuals is to be denied.


Checking Keys Out:

Individuals seeking keys must knock on the interior door. IOC staff should communicate with them through the window only; if there is a hearing issue of some sort, please direct the individual to the phone in the hallway and have them call 67272. Direct (face-to-face) communication should not occur.

Through the window (or over the hallway phone):

  • verify the building/key being requested
  • have them present a photo ID
  • gather their
    • Name
    • Group
    • Contact number
Ask the user to wait at the far end of the table outside the IOC/NOC while you retrieve the key from the lockbox. Log their info into the IOC log and place the key on the nearside of the table. Return inside the IOC/NOC, and make sure the door closes behind you. The requester may then retrieve the key(s).  This procedure is for both cut keys and electronic (swipe) key-cards.

Checking Keys In:

When an individual returns the key, they should knock on the door, and place the key on the nearside of the table. They should use the sanitizer spray-bottle provided to give each side of the key and tag a goodly soaking on the table. After they have left, return the (wet) key to the box. It can (and should) dry in the lock-box. Keys should not be wiped/dried; they must be air-dried only. After handling the key, please wash (preferably) or sanitize (at minimum) your hands. This procedure is for cut keys.


Swipe cards should be treated the same way as for cut keys, with the following difference: do not put wet cards in the binder. Key cards should not be wiped/dried; they must be air-dried only. Allow the wet card to air-dry on (not with) a piece of paper towel before being returned to the binder.